Booking Your Vendors & Services
IN-HOUSE EVENT PLANNING SERVICES
At UDREAM EVENTS, we tailor every event to your unique vision, crafting detailed designs and logistics within your budget. Our streamlined planning system keeps the process stress-free and organized. Our Professional Event Planner will collaborate with you to confirm custom service options during your on-site walkthrough and design meetings.
To ensure your event runs smoothly, we require all events and weddings to include a professional event planner who will oversee the entirety of the event, including setup, execution, and cleanup. We offer various levels of service from day of management to full service event planning.
WORKING WITH AN EXTERNAL PLANNER?
Clients may source a professional event planner who completes our onboarding application and approval. To ensure the highest standards of service and safety at our venue, clients wishing to work with an external professional event planner must adhere to the following onboarding process:
Application Submission:
The event planner must complete our onboarding application, which includes providing the following:
- A valid business license
- Proof of GL insurance
- Evidence of credibility
On-Site Meeting:
Once the application is confirmed and approved, we will schedule an on-site meeting to finalize a vendor agreement and review venue guidelines.
Important Notice to Clients:
For quality assurance, we strongly discourage contracting any event planner for this venue prior to their completion of our onboarding process. This ensures all vendors meet our standards and are familiar with our policies.
Thank you for your cooperation in maintaining the integrity and excellence of our events.
IN HOUSE ITEMS INCLUDED
View our comprehensive list of tables and chairs available on-site for use during your special event. This selection includes complete setup tailored to your specific floor plan requirements.
| Chairs | |
| 200 | Mahogany Cross Back Chair with black cushions |
| Tables | |
| 20 | 60” Round Tables – seats up to 10 guests |
| 12 | 8’ Banquet Tables – seats up to 10 guests (or) can be used for service tables |
| 10 | 30” Round x 42″ tall Cocktail Tables |
| 1 | 60″ x 38″ Farm Table – sweetheart table or accent table |
1 1 | 6′ Classic Black Bars for up to 125 guests per station 30″ Round x 30″ tall table – cake or service |
Outdoor Tables Lighting & Backdrops | 2 37” x 37” Outdoor Table with Umbrella 2 37” x 37” Outdoor Pub Table with Umbrella |
| 1 | Inside string lighting built into rafters above with dimmer |
| 1 | Inside Color changing LEDs built into rafters |
| 1 | Greenery backdrop walls |
| 1 | Outside patio string lighting built into truss poles with dimmer |
OPTIONAL RENTAL ITEMS AVAILABLE
Connect with us for additional items and pricing catalogs for all of your event needs.
Linens
Linens can be brought in by the client, caterer or event planner.
Audio Visual
Additional lighting, staging, sound and tech can be brought in. Inquire for special event needs.
Additional Items
All rental items will be brought in by the venue to manage delivery, setup and pickup outside of your event rental timeline.
View our Optional Event Items for additional rental items, wedding arches, chandeliers, decor and more!
EVENT PARKING
Parking attendants are required and will be outlined for all events on your venue invoice. This will include access to parking at the neighboring grass lot, licensing, and insurance. Clients will have the option to include an attendant for self parking or upgrade to professional valet with front door drop off and pickup.
OPTION 1: Guided Self Parking Attendant
Service includes signage, cones, and parking attendant to direct guest parking into our partner grass lot next door.
1 Parking Attendant for up to 175 guests: $300
2 Parking Attendants for 175 – 300 guests: $600
Inquire for festivals for 300+ guests
OPTION 2: Professional Valet Service
Service includes professional valet team, signs, cones, and valet podium.
Guests will drive to valet podium for front door drop off.
Valet will facilitate parking of all vehicles and return of vehicles concluding event.
1 lead & 2 Valet Attendants for up to 120 guests: $825
1 lead & 3 Valet Attendants for up to 150 guests: $1100
1 lead & 4 Valet Attendants for up to 200 guests: $1375
BAR & BEVERAGE CATERING
View our Bar & Beverage Catering Catalog for details, pricing, and a selection of delicious, hand-crafted signature drink options.
All bar and beverage services are provided exclusively in-house by UDREAM EVENTS to ensure compliance with our liquor license and insurance requirements.
FOOD CATERING
View our Catering Partners.
Our professional catering partners will work with you directly to confirm your catering quotes, service style, menu, catering staff, and contract.
Please note that all catering services must be contracted through one of our approved caterers. These caterers have met our strict standards for licensing, insurance, and vendor agreements, ensuring a seamless experience for your event. We do not permit outside caterers or self-catering, including drop-offs.
Clients may provide wedding cakes through a separate professional vendor. View our list of vendor recommendations for local options.
VENDOR RECOMMENDATIONS
Please don’t hesitate to reach out for expert recommendations on the best selection for local vendors.
Our in-house event planner will assist you with catering, florists, entertainment, transportations, accommodations and all of your event needs.
Working with an External Vendor?
New vendors must complete our onboarding application and approval process to ensure they meet our venue’s service and safety standards.
Onboarding Steps:
- Application Submission:
- A valid business license or Florida SunBiz documentation
- Proof of general liability insurance with additional insured once booked
- Evidence of professional credibility
- On-Site Meeting: Once approved, we’ll schedule a venue tour to review guidelines and finalize a vendor agreement.
Important: We strongly recommend confirming vendor approval with us before signing their contract. This ensures they are fully authorized and familiar with our venue policies.
Connect with our Venue Management to begin the application.
BUILDING YOUR FLOOR PLAN
Your event planner will provide comprehensive support in designing your event layout and floor plan, ensuring optimal placement of all event items for specific timed setup and strike.
WEDDING CEREMONIES ON SITE
Hosting your ceremony on site is included within the set facility fee during your contracted event timeline. Additional hours may also be added as needed.
Connect with your event planner to review ceremony logistics, procession details, and overall event flow.
Clients may enhance the ceremony setup with upgraded chair styles through our rental partners, along with custom arches, décor, florals, and additional specialty items.
Clients are also welcome to utilize the in house chairs for the ceremony setup. If a room “reset” is required following the ceremony, our onsite crew can transition and reposition chairs for the reception layout as needed.
CEREMONY LOCATIONS
Option 1: Inside Event Space
Option 2: Outside East Patio